Admin Manager

Company Description

Job Description

Key Responsibilities:
Administrative Management:
• Ensure compliance with laws, regulations, and company policies.
• Maintaining a well-organized and tidy nursery office/reception
• Sending authorized invoices to Head Office for payment. Applying to 
Head Office for authorized refunds.
• Coordinate administrative systems, policies, and procedures.
• Supervise and train admin staff.
• Handle correspondence, record-keeping, and inventory management. 
• Manage budgets and identify cost-saving opportunities.

Digital Marketing:
• Manage social media accounts, including Snapchat and TikTok.
• Post daily updates and connect with relevant groups.
• Develop and execute digital marketing strategies to enhance the 
nursery’s online presence by coordinating with our Digital Marketing 
Manager.

Communication and Liaison:
• Welcome parents, children, and visitors warmly.
• Communicate effectively in person, writing, and on the phone. 
• Maintain confidentiality and professionalism.
• Manage ClassDojo for parent communication.

Operational Support:
• Understand how to use a fire hose and how to conduct a fire line up of 
the yard if a fire breaks out.
• Supports the Head Teacher and her team to allow them to achieve high 
standards of childcare.
• To ensure all parents pay in advance for programs, sessions booked or 
used.
• Always revert to owners for any accidents or bad conduct on staff.
• Do not allow parties, food or any unplanned or unapproved celebrations 
in the Nursery including Birth Days, Music or other non-Islamic events.
• Monitoring weather conditions and paying special attention to hot or 
cold temperatures and providing guidance on time (for example, banning 
children from play time if it is a dusty weather)
• Maintain a pool of candidates to cover in the case of absent staff or 
coordinate and engage in lessons personally if no one is available to 
assure smooth operations.
• Provide and ensure staff follow guidelines in the emergency of no staff 
and properly utilize the onboard resources efficiently to make the day a 
success.
• Creating staff work checklists and delegating duties.
• Creating attractive garden and plant displays
• Ensure timely fee payments and manage invoices.
• Monitor staff attendance and maintain records.
• Enforce health and safety regulations.
• Address and resolve parental complaints by coordinating with Owner

Strategic Planning and Compliance:
• Develop long-term plans for nursery growth.
• Ensure compliance with laws and regulations.
• Attract and retain students through effective marketing.

Job Qualifications

* Must be saudi citizen

Education:
Bachelor’s degree or equivalent; additional qualifications in 
administration or related fields are a plus.

Experience:
Previous experience in an administrative role, preferably in an 
educational setting.

Skills:
• Proficiency in Microsoft Office and online systems.
• Excellent communication and organizational skills.
• Ability to handle sensitive information with confidentiality. 
• Strong problem-solving abilities.

Personal Attributes:
• Team Player: Collaborative and supportive.
• Customer-Oriented: Focused on providing the best experience for 
students and families.
• Professional: Maintains a high standard of professionalism and 
punctuality.