Administrative
Administrative Assistant
CCL
Full-time, Entry Level
Remote: No
Company Description
Backed by over 80 years of experience, and sites on five continents, our expertise has helped create iconic construction projects across the globe. CCL’s customers know they can trust our experts to deliver innovation and quality, with attention to detail and an eye for the bigger picture.
Job Description
Scope and General Purpose (Job Summary)
This multifaceted role encompasses commercial, export, purchasing, planning, production, and office administration.
The Commercial Operations & Administration Coordinator will ensure the smooth running of internal processes and external communications, supporting strategic goals and daily operations across departments.
Sales & Export Administration
- Manage the central sales inbox, including processing of incoming orders, categorise and redirect emails to the relevant team members or departments to facilitate
- Process sales orders and produce export documentation.
- Liaise with carriers for road, sea, and air freight.
- Email shipping & financial invoices to customers.
- Update customer contact information.
- Arrange and ship product samples
Purchasing Administration
- Quotation request for PO’s
- Prepare and forward purchase orders; monitor and expedite deliveries.
- Maintain supplier profiles and contact details.
Other Responsibilities
- Commercial & Office Administration
- Coordinate travel and itineraries for commercial team.
- Provide PA support to the General Manager.
- Archive and maintain records and documentation.
Knowledge
- Budget Tracking & Cost Accounting
- Manufacturing Methods & Quality Procedures
- Export/Import Freight Coordination
- MRP/ERP System Usage
- Sales & Inventory Analysis
- Supply Management & Vendor Relations
- Documentation & Record Keeping
Skills
- Data Entry & Reporting
- Administrative Writing
- Customer Focus & Service
- Attention to Detail
- Professionalism & Teamwork
- Microsoft Office Proficiency
Job Qualifications
BA Business Administration